Work under the general supervision of the manager with emphasis on administration of programs and will require a working knowledge of all company/agency operations. This work will include bookkeeping, payroll, secretarial, financial, and reception activities of the office. This position is expected to work with and communicate tactfully with the public daily and to work with federal, state, and local governmental agencies. This position requires professionalism, computer skills, record keeping, bookkeeping, organizational skills, accountability, and excellent human relations skills. This position will also work closely with other staff members and directors.
Work with industry professionals, governmental personnel with industry agencies to carry out the administration needs. Work will consist of interaction with the public in person and over the phone, fax and email. Aid customers and direct them to proper staff personnel as needed. Accepting applications, keeping program ledgers, working with cooperators and local industry personnel. Responsible for all bookkeeping activities and seeing that they are done in an accurate and timely basis. Top Compatible
Bookkeeper ● Secretary ● Administrative Assistant
Financial records management
Accounts receivable tracking
Accounts payable processing
Payroll administration
Yearly audit coordination
Workers compensation audit assistance
Banking functions oversight
Filing system maintenance
Timely document filing
Periodic update of district files
Computer operations management
Knowledge of computer systems, programs, and hardware maintenance
Email management
Delegated typing and clerical duties
Mail screening, date stamping, and mail distribution
Purchasing postage and handling outgoing mail
Minutes taking for monthly board meetings and special board meetings
Preparation of minutes following state statute guidelines
Board meeting agenda preparation
Board packet creation and distribution
Treasurer's report management
Office equipment and supplies upkeep
Maintenance of office equipment
Coordination of equipment repairs
Participation in the purchase of new office equipment
Management of district office supplies acquisition and maintenance
Ability to work well and communicate effectively with people both in written and verbal forms.
Desire to help bring about actual accomplishments quickly and efficiently by being self-directed and taking initiative.
Ability to work independently and produce responsible results using good judgment.
Prior administrative work is preferred.
Graduation from High School or GED is preferred.
Proficient in Microsoft Office applications (Required)
Ability to operate office equipment.
